Visual Workspaces for Team Collaboration

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What Startup Teams Need for Peak Performance That Slack Lacks

Posted by Infolio Team on Apr 3, 2018 11:23:40 AM

What Startup Teams Need for Peak Performance That Slack Lacks

The secret of a successful startup is a productive team. All-star teams tend to be rich in talent and dedication, but most importantly, their team members are masters of collaboration. 

Effective teamwork is especially valuable in early-stage startups, where the number of people available to carry the workload is limited, and it's essential for the result of team collaboration and communication to be greater than the sum of individual efforts.   

Slack: A Tool to Enhance Communication?

Several tools exist to improve team collaboration, including digital workplace solutions. One of the most popular options is Slack, an online platform which focuses on connecting people and tools together in a single virtual space with multiple private and public chat rooms organized around different themes or projects.  

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Topics: Medium posts

4 Infolio Tricks for Boosting Meetings Efficiency

Posted by Infolio Team on Mar 26, 2018 10:46:20 AM

"Do I really need to be here for this?" "What was the point of that?" "There goes another hour of my life that I can't get back." "Oh, no, please, please don't ask another question."

If you've ever muttered under your breath about yet another tedious team meeting that went nowhere, then you're not alone. According to researchers at the University of Nebraska*, more than 11 million workplace meetings take place every day, and businesses in the U.S. alone waste over $37 billion per year on ineffective meetings!

Regrettably, all too many meetings are a drain on budgets, time, energy, morale, and momentum, but that needn't be the case. Team meetings can be efficient, effective, useful, and motivating if you adopt a few best practices. And, Infolio can help. 

Here are four ways using Infolio can reduce the numbers of meetings you need, and help you make the most of the ones you hold.

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Topics: Medium posts

Swiss Army Knife Tools for Startups 

Posted by Infolio Team on Mar 14, 2018 10:46:14 AM

The software tools that a startup uses are essential to its success. The less time a team spends worrying about what tools to use and how to use them, the more time it has for improving the quality of its product.

Running a startup typically entails collaboration by geographically dispersed team members who are under intense pressure to achieve critical time to market objectives with fewer resources than established companies. Above all, the tools you use need to be easy to adopt, quick to deploy, and preferably free or inexpensive.

If your startup team is experiencing collaboration friction, we suggest you explore the tools below.

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Topics: Medium posts

Seasoned Consultant’s Tips for Startup Productivity

Posted by Infolio Team on Mar 1, 2018 9:42:30 AM

Recently I’ve been thinking a lot about how people in various positions across teams, especially startups and small companies, look at “collaboration” and how to get to the best output. My colleague, Mr. Don Carli, has been a researcher, senior marketing strategy and fractional executive for many companies. He has a New York-based consulting business with clients across the globe.  Don uses digital workspaces to add a visual aspect to collaboration, to communicate across platforms with various teams, and to get things done whether clients are down the street or many time zones away. With that experience, he is in a rare position, as both an early user of Infolio and a consultant, to share some best practices around digital collaboration in the workplace. 

Don has spent years working across different client platforms and tools at both small and large companies, and he knows firsthand what works and what may sound good but doesn’t. We recently had a conversation about visual collaboration tools and how startups and other small to medium-sized businesses (SMBs) can utilize them. First off, Don prefers creating visual workspaces or ”boards” for each client so he can move from board to board as he switches into and out of roles with different companies in various industries--this makes it easier to switch gears efficiently and stay productive. Distilling our conversation down to its essence, here are two big pieces of advice that he shared with me and that I can share with you.

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Topics: Medium posts

6 Steps for Killer Startup Project Management

Posted by Infolio Team on Feb 28, 2018 5:45:36 AM

When starting a new project, especially one involving multiple contributors, you want to make sure to quickly get everyone on the same page. Then you want to keep them in step as the project moves forward. To best do that, you should create some sort of a hub, a one-stop place for everything related to the project. This will become the Team Dashboard. To ensure that dashboard is always fresh and useful, you’ll want to keep communication open and content dynamically updated and shared. To support the effort and get your dashboard up and running, you need good cloud-based tools, but with so many siloed choices out there, it's often best to look for complementary tools, rather than hoping just one can get it all done. I propose you pair a strong visual collaboration tool like Infolio, with a leading communication app, e.g. Slack and follow six easy steps.

1/ Create a Visual Dashboard. Look for a great tool out there that allows to create safe cloud-based team workspaces. Try out Infolio, which emphasizes a visual workspace, this will be easiest for organization and navigation. Infolio allows you to organize all information related to a specific project or research theme on visual boards, which are easy to set up, and allow inviting team to collaborate in them.

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Topics: Medium posts

Startups Beware: The 5 Myths of Multitasking

Posted by Infolio Team on Feb 9, 2018 7:13:47 AM

As most of us know, startups require team members to play a variety of ongoing roles within barebones organizational charts. However, continually juggling more meetings, activities and tasks all at once can take a real toll on a team’s productivity. Not surprisingly that ongoing attempt to “multitask” can affect a company’s ultimate success. To take the issue head-on I want to expose the truth about five myths of multitasking and make some suggestions that should help save time, reduce mistakes, improve creativity, productivity, and even team spirit.

MYTH #1 Working in several startup roles at the same time can be effective.  In fact, when we are switching gears it often slows down productivity while increasing the chance for errors.  TRY THIS: Instead of doing unrelated things back-to-back-to-back, encourage yourself and others to first group similar activities together. Also consider assigning one priority or bigger project to each day of the week, or at least to a time of the day. In addition, remember that new technologies can allow team members to work in an asynchronous manner, so each member can now contribute in their own time. This means a project hub can be established, for instance using Infolio, and individuals can tap into the hub when they are ready to focus on that task or project.

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Topics: Medium posts

Multitasking Tips You Haven't Yet Tried

Posted by Infolio Team on Jan 18, 2018 9:39:38 AM

I often read stories about how multitasking is a myth because concurrent processing of activities impossibly divides our attention. In fact, multitasking is simply the process of switching from one task to another, and for most people, switching gears reduces efficiency and increases the chances of error. According to the American Psychological Association, research has shown that multitasking is part of a human’s “executive control” processes and occurs in two distinct, complementary changes:

  • Goal Shifting -- When you decide you want to move to a new task
  • Rule Activation -- When you turn off prior rules and activate the rules you need for a specific new task

Theses shifts may take only seconds but can add up to loss in productivity that costs as much of 40 percent of an individual’s time.

So if multitasking for more productivity is a myth, then how does an entrepreneur or busy team member get through the day, especially in a fast paced startup environment, constantly changing hats and processing a relentless flow of information? The solution is organizing and grouping similar activities together. Nowhere is this more clear than in our digital work.

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Topics: Medium posts

Infolio Improves Team Collaboration with Digital Workplace for iOS 11

Posted by Infolio Team on Nov 2, 2017 9:40:47 AM

NEW YORK, NY, November 1, 2017 – Infolio announces the release of Infolio 3.0, a major update of its award-winning digital workplace solution. The latest version of Infolio leverages the powerful capabilities of iOS 11 to take enterprise productivity and team collaboration to a new level on iPad Pro, iPad and iPhone. 

As an Apple mobility partner, Infolio worked closely with Apple to take full advantage of iOS 11, delivering a best-in-class solution for its customers. Infolio’s mission is to support enterprise digital transformation initiatives, addressing the demanding “mobile first” requirements of high-impact teams. iOS 11 is a powerful new update that delivers tools and features to make Infolio customers even more productive using iPad, iPad Pro and iPhone.” – comments David Arbery, Infolio’s Director of Sales & Consulting.

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Topics: Infofio New Releases

Next Level Collaboration with Infolio 2.0

Posted by Infolio Team on Apr 28, 2017 9:29:12 AM

On 28 April, 2017 Infolio released the biggest update ever, version 2.0 of its digital workplace solution on the App Store. Available on the web, iPad and iPhone, the new version focuses on features that take team communication and collaboration to a brand new level. 

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Digital Workplace Execution & Productivity: Infolio-Gartner Newsletter

Posted by Infolio Team on Apr 5, 2017 7:11:30 AM

On April 2, a new issue of Infolio-Gartner newsletter - Digital Workplace Execution & Productivity -  was released, featuring original research on the topic by recognized IT analyst organization Gartner. The newsletter is a must read for executives looking to maximize the impact of digital transformation. It contains research about best practices in digital workplace execution informed by the real-world experiences of a global financial services firm. Also, the newsletter provides access to Gartner's analyst report "Recipe for Digital Workplace Execution: Transform the Corporate Culture."*

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Topics: Digital Workplace Research